Documentation Index — Lofty Golden Oil ERP

Master index of all documentation. This file is updated as new documents are created. Last updated: July 2026

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Overview Documents (00-overview)

Doc #	Title	Category	Description	Audience
01	Executive Overview	Overview	High-level system overview, business context, architecture summary, cost benefits	Management, All Staff
02	System Architecture	Overview	Frontend, backend, database, infrastructure, deployment, and security architecture	Developers, DevOps, IT
03	Features Catalog	Overview	Complete feature listing by module with role access	All Staff
04	Glossary	Overview	All terms, abbreviations, and domain vocabulary	All Staff
05	Documentation Index	Overview	Master index of all documentation (this file)	All Staff

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User Guides

Doc #	Title	Category	Description	Audience
06	Admin User Guide	User Guide	Complete guide for system administrators — user management, settings, audit log	Admin
07	Production User Guide	User Guide	Guide for production team — inventory management, production runs, BOM	Production Role
08	Sales User Guide	User Guide	Guide for sales team — customers, sales orders, invoicing, AR, receipts	Sales Role
09	Accountant User Guide	User Guide	Guide for accounting team — GL, journal entries, trial balance, P&L, bank reconciliation	Accountant Role
10	Dashboard & Reports Guide	User Guide	How to read and interpret dashboard KPIs, charts, and reports	All Staff
11	Requisitions User Guide	User Guide	How to create, approve, and track requisitions through the approval workflow	All Staff

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Operations & SOPs

Doc #	Title	Category	Description	Audience
12	Inventory Management SOP	SOP	Standard operating procedures for stock management, adjustments, and audits	Production, Admin
13	Purchasing SOP	SOP	End-to-end purchasing workflow from requisition to receipt	Production, Admin
14	Production Run SOP	SOP	Creating and managing production runs, BOM, yield tracking	Production
15	Sales & Invoicing SOP	SOP	Sales order lifecycle from creation to payment receipt	Sales, Admin
16	Accounts Receivable SOP	SOP	Invoice generation, payment recording, aging, and collection	Sales, Accountant
17	Expense Management SOP	SOP	Expense recording, categorisation, and approval	Accountant, Admin
18	Requisition Approval SOP	SOP	4-level approval workflow procedures	All Staff
19	Bank Reconciliation SOP	SOP	Monthly bank reconciliation procedures	Accountant
20	User Onboarding SOP	SOP	New user account setup, role assignment, training checklist	Admin

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Technical Documentation

Doc #	Title	Category	Description	Audience
21	API Reference	Technical	Complete REST API endpoint documentation (routes, methods, request/response schemas)	Developers
22	Database Schema Reference	Technical	Complete database schema with table definitions, relationships, and indexes	Developers, DBA
23	Authentication & Authorisation	Technical	JWT authentication flow, RBAC implementation, security considerations	Developers, IT Security
24	Email Integration Guide	Technical	Resend API integration, email templates, trigger points	Developers, IT
25	Frontend Component Library	Technical	Shared component documentation (DataTable, SearchBar, Pagination, etc.)	Developers

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DevOps & Infrastructure

Doc #	Title	Category	Description	Audience
26	Deployment Guide	DevOps	Step-by-step deployment procedures (staging and production)	DevOps, IT
27	CI/CD Pipeline Documentation	DevOps	GitHub Actions workflow configuration and troubleshooting	DevOps, Developers
28	Nginx Configuration Guide	DevOps	Reverse proxy setup, SSL, static file serving, SPA routing	DevOps, IT
29	PM2 Process Management Guide	DevOps	PM2 setup, monitoring, log management, clustering	DevOps, IT
30	Backup & Recovery Plan	DevOps	Database backup procedures, restoration, disaster recovery	DevOps, IT, Management

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Training Materials

Doc #	Title	Category	Description	Audience
31	New Employee Training Manual	Training	Comprehensive onboarding training for all new ERP users	New Staff
32	Admin Training Manual	Training	In-depth admin training covering all administrative functions	Admin
33	Production Team Training	Training	Hands-on training for inventory and production modules	Production Role
34	Sales Team Training	Training	Hands-on training for customers, sales, and invoicing	Sales Role
35	Accountant Training	Training	Hands-on training for accounting, GL, and financial reporting	Accountant Role
36	Quick Reference Cards	Training	Laminated quick-reference cards for common tasks per role	All Staff

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Support & Maintenance

Doc #	Title	Category	Description	Audience
37	Troubleshooting Guide	Support	Common issues and resolution steps for all modules	IT Help Desk, All Staff
38	FAQ Document	Support	Frequently asked questions from users	All Staff
39	Feature Request Process	Support	How to submit and track feature requests	All Staff
40	Change Log / Release Notes	Support	Version history, new features, bug fixes, breaking changes	Developers, IT, Admin

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Compliance & Security

Doc #	Title	Category	Description	Audience
41	Security Policy	Compliance	System security policies, password requirements, access controls	All Staff, Management
42	Audit & Compliance Guide	Compliance	How to use audit log for regulatory compliance (NAFDAC, SON)	Admin, Accountant, Management
43	Data Privacy & Retention	Compliance	Data handling, privacy, and retention policies	Management, IT

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Developer Documentation

Doc #	Title	Category	Description	Audience
44	Developer Setup Guide	Developer	Local development environment setup, dependencies, configuration	Developers
45	Codebase Architecture	Developer	Folder structure, naming conventions, coding standards	Developers
46	Contributing Guidelines	Developer	Pull request process, code review standards, branch strategy	Developers
47	Testing Guide	Developer	Testing approach, writing tests, running test suites	Developers
48	Environment Variables Reference	Developer	All environment variables and their purpose	Developers, DevOps

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Summary Statistics

Category	Count
Overview Documents	5
User Guides	6
Operations & SOPs	9
Technical Documentation	5
DevOps & Infrastructure	5
Training Materials	6
Support & Maintenance	4
Compliance & Security	3
Developer Documentation	5
Total Planned Documents	48

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Document Maintenance

• Owner: Lofty Golden Oil IT Department
• Review Cycle: Quarterly
• Version Control: All documents tracked in Git repository
• Feedback: Submit via internal issue tracker or email

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Document version: 1.0 — July 2026